Annual Street Party July 16th 2022 – June Newsletter

NEXT PLANNING MEETING WILL BE OUT ON THE GREEN SPACE
THIS THURSDAY 23RD JUNE FROM 6PM.
ALL WELCOME.

Hi Elmfielders, just a few weeks to go now until the annual event. Here’s some stuff you might like to know about the plans so far:

Road Closure

The road is closed to through traffic from 12 noon to midnight on July 16th 2022. There will be ‘road closed’ barriers at either end of the road. Please move any vehicles away from the middle part of the road where the event is held to allow us all to enjoy the central space.

Party setup and take-down.

Construction begins on Friday with Gazebos going up; Bunting and decoration being set-up on Saturday morning. Take-down and tidy-up will be Sunday. Come out and help if you can.

Bar

There will be a licensed bar from 2pm–11pm, with both card and cash payments taken. The bar will be staffed via a rota system – let us know in advance if you can do a shift on the rota (see other side)

Food

Please bring out food to share if you can but don’t worry if you can’t. Best to stagger what you bring out over the day if the weather is hot. Compostable plates and dishes will be provided.

Competitions

  • Bake Off: No theme this year. Two categories (up-to-14;  and 14-and-over). Prizes will be announced soon. Bring out your entries for judging at 3pm.
  • Best Front Garden: will be judged in secret. Winner announced around 7pm. Prize is the Elmfield ‘trophy’ and hopefully some “gardening” vouchers.
  • Raffle (tbc- we have some ideas on prize presentation, watch this space)

Events

  • Games: Kids and adult games start around 3pm. Games include Pantomime Horse Race, Beer Goggles Race, Space Hopper Races, Sack Race, Egg and Spoon, Elmfield v The World tug of war, etc etc
  • Games medals for kids awarded around 6-7pm.
  • DJ TBX (Bex) playing from 8pm – 11pm

More events may be arranged yet:

Music U Like?
Please drop any music / tracks you’d like played on the sound system and we will either get them played during the afternoon or as part of DJ BEX’ set in the evening. Jot them down here or on a separate piece of paper and return to Roy #51

Song/Track & Artist (if known)
                               

Bartender?

Add your name here, or on a separate piece of paper and return to Roy at #51

Are you able to do a shift on the bar (typically 1 or 2 hours). Drop your name/house number here
  Afternoon (2PM to 6PM)?         Evening (6PM to 11PM)?        

Elmfield Road Street Party July 16th 2022.

Everyone on the road is invited. If you live on Elmfield Road, it is your party. The road is closed to traffic anyway, so kids can play out safely. You don’t have to contribute food or drink if you don’t want to. You don’t have to help set it all up or take it all down. You don’t have to take part in the stupid games or join in with the stupid dancing. You don’t even have to pretend you’re interested in the nonsense your neighbours are banging on about. Just come out.

Street Party Meeting Minutes – Thursday 21st April

Feedback from Residents

We surveyed the street to ask if people would like the street party to go ahead. We received several responses, all of which were positive. Only one respondent could not make proposed date of Saturday 16th July.

Road Closure and Insurance

Roy has applied for – and received – the official road closure from the Council for 16th July. It no longer comes with public liability insurance so Roy has purchased this separately.

Budget and Fundraising

We have £1000 in the kitty. When the council’s Community Ward Funding opens (anticipated to be May) Nicky will make an application. We will also organise a raffle. Nicky to draft a letter requesting donations and draw up a list of local businesses to send it to.

We also had the idea of making and selling an Elmfield Road tea towel. Jo to look into this.

The Bar

Cliff has agreed to build the bar, with help from Ken. Cliff will source materials and will also look into buying hay bales for the pub garden. Laurence will ask his friend for the carp box to keep the beer cold. Margaret is happy to buy the stock for the bar again (Martin to share his spreadsheet). Martin and John are happy to be bar managers but will need a few volunteers too. Jo and Jenny have said they’d be happy to do the evening shift again.

Music and Dancing

DJ TBX (Bex, who used to live on Salop Road) has agreed to DJ for the evening disco. Nicky to talk to Bex about equipment and the idea of a karaoke half-hour. We should ask people to start thinking about their ‘Guilty Pleasures’ in good time so Bex can add these to her playlist.

It would be great to have some live music or dance performances. Please can anyone with contacts (e.g. ceilidh band, sword dancing, community dance group) follow them up?

Games and Competitions  

Laurence is happy to organise the kids games (running, sack race etc). Douglas has volunteered to help and can run petanque. Cliff is happy to organise the adult games (space hoppers, panto horses, beer goggles etc). Cliff to speak to Chester Road about borrowing their rope for the Tug of War.

Deb and David have agreed to set up the cake competition and Ana Maria will be the judge again with Lamud as her assistant.  

Rubbish and Recycling

We will aim to make the party as green as possible. Nicky to look into options for preventing the rubbish and recycling getting mixed up together. Margaret to look into compostable cups.

Next Meeting

Thursday 19th May, 6pm, on the Green

Planning for the 2022 Annual Street Party

The first proper planning meeting for the annual street party will be held on Thursday April 21st at 6pm on the green area. All residents are welcome. A date of Saturday July 16th has been sugggested but residents will be asked for their opinion via a questionnaire which should be sent out to every home on the road soon.