Street party minutes 14th August 2008.

Elmfield Road Street Party.
August 31st 2008 3pm – 10pm.

Notes from planning meeting held 14th August.

Road Closure / First Aid.
The council has informed the emergency services of the road closure and have sent paperwork for David to complete. Cliff agreed to organise the road closure signs.

The road will be closed to through traffic for the duration of the event. It’d help if people could move their cars from the centre of the street on the day. Please don’t ‘double park’, as we have to provide access for emergency services.

There will be (at least) two qualified nurses available on the day. We couldn’t convince the guys to wear uniforms. If you can’t find first aid help, ask at the sound system or barbecues.

Funding.
A big ‘Thank You’ to Margaret for her donation to cover the cost of Public Liability Insurance.

Several residents have already used their own money to cover the costs of setting up the event.  There will be a raffle and collection on the day to help reimburse reasonable costs incurred by residents.

If you buy something to be used for the party (apart from food or alcohol), keep the receipt and hopefully you’ll be reimbursed if there’s enough money collected.

Events.
There will be children’s games, including face painting, table tennis, (safe!) football, 3 legged race, egg and spoon race and more!

For adults, a lucky dip might be organised if enough items are donated. There will also be a raffle.

We should be able to put together a half-decent sound system for music and for announcements. Anyone can provide mix CDs on the day, but make sure we can all dance to them and they won’t cause offence.
Ideas for putting together a mix CD of musicians with local connections were explored, but after attempting to mix up poison girls, crass and adrian sherwood/OnUSound with ian dury, patrick fitzgerald, lethal bizzle, rubella ballet and the bonzo dog doo dah band – amongst others —  well, maybe people who are interested should just ask for a copy of the CD instead.
Ideas for the community-painted banner for the party are taking shape. Hopefully, kids and adults will all be able to take part in painting this banner earlier in the day so when it’s finished it will be hung from the railings for the day.

We’ll all set off Khoom Fay Lanterns at the end of the event. These are safer than fireworks (but still need to be handled by responsible / sober adults) and shouldn’t upset pets or marsh animals. If we’re lucky we might even cause a London-wide UFO alert as they all hover over Walthamstow.

We’re still hoping to have a small photo exhibition (basically, a bit of hardboard pinned to the fence with pictures stuck to it). If people can dig out any old photos of the street or surrounding area David (at number 39) can arrange for them to be copied and enlarged. Also, people who’ve taken interesting new photos of the local area could provide copies of their favourites, so people without access to flickr can admire them.

Food and Shelter.
Linda and Theresa hope to be able to provide two barrel barbecues for the day. Everyone is invited to contribute food to be cooked on these. One will be used for meat and fish, the other for vegetarian food.

A third barbecue will also be set up if necessary, for people who need to be sure they only eat animals that are allowed/permissible according to religion and that have been reared and killed in a way that is allowed/permissible.

We’re still hoping people will cook up a huge bowl of food and bring it out for everyone to eat on the day

We’ll provide paper plates and plastic cutlery, as well as bin bags people can use to dispose of and recycle their rubbish on the day.

There’s a rumour some people might be putting together a potentially lethal punch…

Some kind of shelter will be built and people are agreeing to lend gazebos on the day.
So, come rain or shine we are all going to have a party!
Final Planning Meeting Tuesday 27th August at 7.30pm in the beer garden of the Coppermill Pub. Please come!

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